Office Manager
About CIPWe're the College Internship Program (CIP), and we've been helping young adults on the autism spectrum and with learning differences find success in college, employment, and independent living in our centers across the US since 1984.
CIP's programs are specially designed to help young adults make successful transitions from adolescence to young adulthood.
Our vision is to challenge the norms of what people with learning differences can achieve.
About the PositionA key leadership position at the CIP center, this role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, and ensuring efficient and timely tracking of service delivery.
The Office Manager has decision-making authority within the operations area in specific areas.
Major Areas of AccountabilityPartner closely with other center leadership, i.
e.
, Program Director, Assistant Program Director, and any Admissions personnel to ensure smooth and effective center operation, with the principal focus of business operations and administrationAssist in capacity and resource scheduling of program modules and staffing, while adjusting needs in the most effective manner to respond to rolling admissions, changing circumstances, the ebb, and flow of CIP programming, as well as emergenciesLiaison to National Finance Office on day-to-day business operations, finance, budgeting, risk, information technologyRelationship manager for vendors and suppliers at the center level and overseer of vendor activities at the centerRelationship manager for local facilities and property management firms and oversee their activities at the centerCenter compliance manager for employment, privacy, etc.
Manager of center transportation (including vans, etc.
) Representative ActivitiesManage transaction preapprovals, procurement, logistics, vendor quotes, asset-tagging and like activityMonitor facility quality and appropriateness for student housing and leasing, in coordination with National OfficeManage compliance matters including information privacy (HIPAA), documentation standardization, file management, and destructionServe as IT and telecom point of contact for the center; includes assisting locally with project rollouts, asset breakage, disposal, replacement, and installationResponsible for imaging documents, routing mail, and print managementLogistics, scheduling, and maintenance of center vans and other transportationEnsure that student and resource schedule is current, accurate and logged in coordination with APDManage the execution of key center events, e.
g.
, experience days, evening, weekend, and summer program activities, coordinating with outreach teams, as requiredEnsure the center has greeters for external visitors and that phone calls are answered in a professional and courteous mannerSchedule and coordinate key center meetings for trainingAssist with new employee onboarding as well as existing employee offboarding, in coordination with HROther duties as required Education, Skills, and RequirementsBachelor's degree from an accredited college or university is preferred3-5 years related experiencePrior Finance and/or Human Resources experience or exposure helpfulProficient in a variety of computer programs and technology required for the center's administrative and office tasks, as well as for communication and outreach (e.
g.
, Google and Microsoft office products (spreadsheets), ADP or other payroll / human resources systems, project management software); comfortable learning and adapting to new company softwareValid Driver's licenseAble to flex schedule at times and occasional evening or weekend hours may be requiredAble to do light lifting (.
Estimated Salary: $20 to $28 per hour based on qualifications.
CIP's programs are specially designed to help young adults make successful transitions from adolescence to young adulthood.
Our vision is to challenge the norms of what people with learning differences can achieve.
About the PositionA key leadership position at the CIP center, this role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, and ensuring efficient and timely tracking of service delivery.
The Office Manager has decision-making authority within the operations area in specific areas.
Major Areas of AccountabilityPartner closely with other center leadership, i.
e.
, Program Director, Assistant Program Director, and any Admissions personnel to ensure smooth and effective center operation, with the principal focus of business operations and administrationAssist in capacity and resource scheduling of program modules and staffing, while adjusting needs in the most effective manner to respond to rolling admissions, changing circumstances, the ebb, and flow of CIP programming, as well as emergenciesLiaison to National Finance Office on day-to-day business operations, finance, budgeting, risk, information technologyRelationship manager for vendors and suppliers at the center level and overseer of vendor activities at the centerRelationship manager for local facilities and property management firms and oversee their activities at the centerCenter compliance manager for employment, privacy, etc.
Manager of center transportation (including vans, etc.
) Representative ActivitiesManage transaction preapprovals, procurement, logistics, vendor quotes, asset-tagging and like activityMonitor facility quality and appropriateness for student housing and leasing, in coordination with National OfficeManage compliance matters including information privacy (HIPAA), documentation standardization, file management, and destructionServe as IT and telecom point of contact for the center; includes assisting locally with project rollouts, asset breakage, disposal, replacement, and installationResponsible for imaging documents, routing mail, and print managementLogistics, scheduling, and maintenance of center vans and other transportationEnsure that student and resource schedule is current, accurate and logged in coordination with APDManage the execution of key center events, e.
g.
, experience days, evening, weekend, and summer program activities, coordinating with outreach teams, as requiredEnsure the center has greeters for external visitors and that phone calls are answered in a professional and courteous mannerSchedule and coordinate key center meetings for trainingAssist with new employee onboarding as well as existing employee offboarding, in coordination with HROther duties as required Education, Skills, and RequirementsBachelor's degree from an accredited college or university is preferred3-5 years related experiencePrior Finance and/or Human Resources experience or exposure helpfulProficient in a variety of computer programs and technology required for the center's administrative and office tasks, as well as for communication and outreach (e.
g.
, Google and Microsoft office products (spreadsheets), ADP or other payroll / human resources systems, project management software); comfortable learning and adapting to new company softwareValid Driver's licenseAble to flex schedule at times and occasional evening or weekend hours may be requiredAble to do light lifting (.
Estimated Salary: $20 to $28 per hour based on qualifications.
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